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Confidential Secretary
EASTSPRING INVESTMENTS
Eastspring Investments is a leading asset manager in Asia, with approximately US$80bn assets under management. We have operations that span ten markets, with investment teams in eight markets, including our Singapore regional hub. Our Asia-based investment teams manage assets across a broad range of investment strategies for both Asian and non-Asian institutions. With over 17 years of investment experience in Asia, we are the Asia Investment Expert the World Trusts.
THE ROLE
The candidate will be working with a dynamic group of experienced investment professionals and will obtain an insight into what it is like to work for one of the largest management houses in Asia.
Primarily the function of this role is to provide secretarial services and support to the Investment team ensuring that they can focus their time and effort on their key roles / objectives by relieving them of administrative and logistical organisational matters; in addition to building and maintaining relationships with the network of secretaries and business units within Eastspring Investments which is essential to facilitate efficient and effective communication and work flow.
This is an important role with a number of key responsibilities, including:
Supporting the Eastspring Investments (Singapore) Ltd Investment team with their travel arrangements, meetings co-ordination, event organization, administrative work and as hoc requirements.
Diary management for up to three senior team members
Work closely with outside vendors (e.g. travel agents, hotel representatives etc) in addition to co-workers of business institutions with whom we have dealings to ensuring an accurate and appropriate image of Eastspring Investments is presented at all times
Proactively build and nurture relationships throughout the organization
Provide regular reports to the Investment team maintaining accuracy and attention to detail at all times
Complete ad hoc investigations as required; making sure each item reaches an agreed upon and satisfactory conclusion
Download, store and in some occasions print and bind report documents for the team
Creation of a robust coverage plan to maintain services levels and continuity in light of vacation and medical leave
Regular meetings with the wider secretarial team providing a forum for knowledge sharing, idea generation and peer support
THE CANDIDATE
The candidate should be a self-starter who has the ability to use their own initiative and will support and uphold Eastspring Investments values, in addition to treating others with respect and consideration at all times.
EXPERIENCE/SKILLS
Excellent Microsoft Office software skills especially Excel and Powerpoint; familiarity with Word preferred
Strong analytical skills, identifies problems and causes, collecting relevant information and identifying possible solutions
Familiarity of making travel bookings and processing subsequent Travel and Expense (T&E) claims
Financial services experience not required
ATTRIBUTES
Enthusiastic, can-do attitude with a desire to learn
Excels in a fast paced environment while meeting deadlines and executing tasks
Detail orientated , prioritizes, plans, and takes initiative
Effective communicator, builds relationships easily
Good interpersonal skills with an ability to work independently as well as part of a team
A willingness to assist / take on tasks; some of which may be out with the immediate scope of the role
ADDITIONAL INFORMATION
The company can sponsor an Employment Pass visa if required
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